Processing of (personal) data by the entity in charge of the online application process

Northzone Privacy Policy

INTRODUCTION

This privacy policy sets out how Northzone (we/us) uses and protects any information that you give us when you use this website and in your interactions with us.
We are committed to ensuring that your privacy is protected, and any information you provide will be used in accordance with this privacy statement.
We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 08/05/2018.
Fund specific privacy notices for existing investors in Northzone’s Funds have been distributed directly to the nominated contact of each investor.

HOW CAN YOU ACCESS YOUR DATA?

We respect your privacy rights. You can contact us at any time to:

Request access to the personal information we have on you
Correct and amend any details we hold on you
Restrict or delete information that we hold on you

Contact us by emailing info@northzone.com. If you are not satisfied with our handling of your data or the responses received, you have the right to complain to the Information Commissioner’s Office.

HOW DO WE COLLECT INFORMATION FROM YOU?

If you contact us by post, phone, email, through the submission of forms on our website, social media channels, or in person, we may retain the communication for records including any information included within it. We also make use of systems that collate publicly available information.
In addition, there is information that is collected automatically when you visit our website, such as IP addresses. See our cookies policy below for more details.

WHAT DO WE COLLECT?

We may collect the following information:

Name, job title and company name;
Contact information including email address and phone number;
Employment and education details specified in any presentations or CVs you send us;
Information required for Northzone to meet legal and regulatory requirements, particularly in respect of anti-money laundering legislation;
Meetings attended and visits to our offices held with our staff;
Any other information you send to us.

HOW IS THE INFORMATION USED?

We use data (including personal data of individuals) for the following purposes and under the following lawful basis:

To carry out any obligations forming from a contractual agreement between us (Contract basis).
To identify, evaluate, and enter in to, investment and exit opportunities (Legitimate interest basis, where not covered by a Contractual basis in an investment agreement).
To monitor and support portfolio companies of the Funds (Legitimate interest basis).
To contact you for administrative and promotional purposes relating to our services. You can opt out at any time by emailing info@northzone.com (Legitimate interest basis).
To comply with legal obligations (Legal obligation basis).
For internal record keeping (Legitimate interest basis).

WHERE IS THE INFORMATION STORED?

We are committed to ensuring that your information is secure. In the course of our business, Northzone utilises a number of service providers to store and process data. In order to prevent unauthorised access or disclosure, all information is securely stored with GDPR-compliant services.

WHO IS THE INFORMATION IS SHARED WITH?

Sometimes we host events or activities in partnership with other organisations. In those cases, we may share your name and company name with them for the operations of the event or activity. We will not share any contact information with other organisations unless we have your explicit consent.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites. We do not have any control over these websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

COOKIES

How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s, or other device’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.
We use cookies to identify which pages are being used, using Google Analytics. This helps us analyse data about webpage traffic and improve our website in order to tailor it to our visitors’ needs. We only use this information for statistical analysis purposes and not in a way which identifies anyone.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.